Step 1 of 5 • 3-5 hours per vehicle plus documentation
Workshop & Vehicle
Capture the workshop details and the vehicle being inspected.
1Workshop Profile
2Vehicle Details
3Optional Sections (Workshop Adaptation)
Tick any of the below if relevant to this vehicle's configuration. Items will appear at the bottom of Step 2.
Step 2 of 5 • Standard Checklist
Inspection Checklist
Mark each item PASS, FAIL or N/A. FAIL items can have a note and severity rating.
1
RTMS Documentation
Operator's RTMS schedule referenced and version recorded
Vehicle is on the RTMS registered fleet list
Last service interval was within tolerance
Driver's daily checklists for the period reviewed
Any reported defects from the period are addressed in this service
2
Engine & Lubrication
Engine oil drained, sample retained for analysis (where required)
Engine oil filter replaced
Fuel filters replaced (primary and secondary)
Fuel water separator drained and inspected
Air filter inspected/replaced
Coolant tested for protection level
Belts and hoses inspected
3
Brakes (RTMS Standard)
Brake lining thickness measured and recorded on every wheel
Brake drum diameter measured (where applicable)
Brake performance tested on roller brake tester (where available)
Air brake system fully tested per RTMS protocol
Trailer brake interface tested
ABS warning system tested
4
Tyres (RTMS Standard)
Tread depth recorded for every tyre with serial number
Tyre pressures recorded and adjusted per RTMS spec
Rotation/replacement plan documented
Wheel alignment verified
Wheel torque verified per RTMS protocol
5
Load Securing Equipment
Load anchorage points inspected
Load restraint equipment inspected (straps, chains)
Tarpaulin condition (where applicable)
Side guards inspected for damage
Load body integrity verified
6
Safety-Critical Systems
Tracking device operational and reporting
Speed limiter calibrated and functional (where fitted)
Reverse alarm operational
Driver fatigue management device operational (if fitted)
All warning lights and gauges functional
7
Driver Welfare & Cab
Cab cleanliness acceptable
All seat belts functional
Air-conditioning operational (where fitted)
Bunk and rest facilities serviceable
Communication equipment functional
8
Emissions & Environment
AdBlue/DEF system operational
Smoke opacity within RTMS limit
Fuel and oil spill response equipment present
No leaks contributing to environmental risk
9
Audit Trail
All measurements recorded numerically (not just pass/fail)
Serial numbers of replaced parts logged
Mechanic competency confirmed for tasks performed
Service is traceable to a specific work order
10
Consumables Used
99Custom Items Found
Add any items inspected outside the standard checklist — workshop-specific or one-off observations.
Step 3 of 5 • Issues found
Findings & Repairs
Add any defects found during the inspection that require repair work or follow-up.
1Findings Recorded
2Inspector's Notes
Step 4 of 5 • Inspection outcome
Service Outcome
Set the final outcome of this inspection.
1Inspection Outcome
✓
PASS — Vehicle Cleared
!
CONDITIONAL — Repairs Needed
✕
FAIL — Vehicle Off Road
Step 5 of 5 • Three signatures required
Sign-off & Generate
Mechanic, Workshop Manager, and Responsible Person.
1Mechanic
Signature *
Draw signature with mouse or touch
2Workshop Manager
Signature *
Draw signature with mouse or touch
3Responsible Person (Acceptance)
Signature *
Draw signature with mouse or touch
Summary
4Generate Service Report
Service Report Generated
Your RTMS Service report has been generated and downloaded.
RT-YYYYMMDD-XXX
File the PDF against the vehicle record in the TRI Document Portal.