Step 1 of 5 • 2-3 hours per vehicle
Workshop & Vehicle
Capture the workshop details and the vehicle being inspected.
1Workshop Profile
2Vehicle Details
3Optional Sections (Workshop Adaptation)
Tick any of the below if relevant to this vehicle's configuration. Items will appear at the bottom of Step 2.
Step 2 of 5 • Standard Checklist
Inspection Checklist
Mark each item PASS, FAIL or N/A. FAIL items can have a note and severity rating.
1
Documents & Identification
Vehicle registration matches NATIS
VIN plate legible and matches NATIS
Engine number legible and matches NATIS
Licence disc displayed and current
Last COF certificate available
Tare and GVM markings legible
2
Tyres
Steer axle tread depth ≥ 1.6mm across full width
Drive axle tread depth ≥ 1mm
Trailer axle tread depth ≥ 1mm
No cuts, bulges or sidewall damage
Matching pattern across same axle
Spare wheel and tyre present and serviceable
Wheel rims free of cracks
3
Brakes
Service brake performance ≥ 50% efficiency
Park brake performance ≥ 16% efficiency
No imbalance between wheels on same axle (>30%)
All air gauges and warning devices functional
Air build-up time within spec
Trailer brake operation correct
4
Lights, Indicators & Reflectors
Headlights aligned correctly
All required lights present, clean and operational
Indicators flash at correct rate
Brake lights operate correctly
Reflectors and chevron markings compliant
5
Steering & Suspension
Steering free play within spec
No knocks or play in steering linkages
Power steering operation smooth
Suspension shackles and bushes serviceable
U-bolts secure
Shock absorbers secure (no leaks)
6
Body, Cab & Glass
Cab securely mounted
Doors operate and lock correctly
Windscreen — no cracks in driver's primary vision
All windows operate
Wipers and washers fully functional
Mirrors compliant and adjustable
Mud flaps present and compliant
7
Exhaust & Emissions
No exhaust leaks
Smoke opacity within limits
AdBlue system operational (Euro 5/6)
No engine warning lights illuminated
8
Underbody & Chassis
Chassis frame inspected — no cracks
Cross members secure
Fuel tank secure with no leaks
Battery secure with no leaks
Spare wheel carrier serviceable
Mud flaps and side guards compliant
9
Cab Interior
Speedometer functional
Tachograph operational and calibrated (where required)
Driver's seat secure with functional belt
Horn operational
All gauges functional
Demister operational
10
Safety Equipment
Reflective triangles (3) present
Fire extinguisher present, charged and in date
First aid kit present and stocked
Reflective vest present
Wheel chocks present (where required)
99Custom Items Found
Add any items inspected outside the standard checklist — workshop-specific or one-off observations.
Step 3 of 5 • Issues found
Findings & Repairs
Add any defects found during the inspection that require repair work or follow-up.
1Findings Recorded
2Inspector's Notes
Step 4 of 5 • Inspection outcome
Service Outcome
Set the final outcome of this inspection.
1Inspection Outcome
✓
PASS — Vehicle Cleared
!
CONDITIONAL — Repairs Needed
✕
FAIL — Vehicle Off Road
Step 5 of 5 • Three signatures required
Sign-off & Generate
Mechanic, Workshop Manager, and Responsible Person.
1Mechanic
Signature *
Draw signature with mouse or touch
2Workshop Manager
Signature *
Draw signature with mouse or touch
3Responsible Person (Acceptance)
Signature *
Draw signature with mouse or touch
Summary
4Generate Service Report
Service Report Generated
Your COF Prep report has been generated and downloaded.
CP-YYYYMMDD-XXX
File the PDF against the vehicle record in the TRI Document Portal.